You can create further complex formatting rules in the More Choices and Advanced tabs. I tried over and over with no luck. It can execute any rule against Junk Email folder automatically. Move messages sent to a public group to a folder You can edit these or create your own, using alternative colors and names. Open the flagged sent message in the To-Do Bar. Name your rule. Click Add. The word or phrase can be anywhere in the message, such as the subject, body, or header. In the Rules and Alerts dialog box, on the E-mail Rules tab, choose the rule you want to delete. @keyframes _1tIZttmhLdrIGrB-6VvZcT{0%{opacity:0}to{opacity:1}}._3uK2I0hi3JFTKnMUFHD2Pd,.HQ2VJViRjokXpRbJzPvvc{--infoTextTooltip-overflow-left:0px;font-size:12px;font-weight:500;line-height:16px;padding:3px 9px;position:absolute;border-radius:4px;margin-top:-6px;background:#000;color:#fff;animation:_1tIZttmhLdrIGrB-6VvZcT .5s step-end;z-index:100;white-space:pre-wrap}._3uK2I0hi3JFTKnMUFHD2Pd:after,.HQ2VJViRjokXpRbJzPvvc:after{content:"";position:absolute;top:100%;left:calc(50% - 4px - var(--infoTextTooltip-overflow-left));width:0;height:0;border-top:3px solid #000;border-left:4px solid transparent;border-right:4px solid transparent}._3uK2I0hi3JFTKnMUFHD2Pd{margin-top:6px}._3uK2I0hi3JFTKnMUFHD2Pd:after{border-bottom:3px solid #000;border-top:none;bottom:100%;top:auto} Please check it. However, if you're owning a work or a school account, you can try this Power Automate to see if you can create some flows which would do it for you: https://us.flow.microsoft.com/en-us/ Step 1: Create a new folder to include the message you are going to flag (e.g., Excelnotes); Step 2: Move to the Inbox, and click one message that you are going to move, for example, message notices to moderate the comments; Step 3: In the "Home" Tab, click "Rules", then click "Create Rule"; Step 4: Check "Subject contains" and type the words in the box of "Subject contains" in the "Create Rule" window; Step 5: Check "Move the item to folder" and navigate to the target folder; Step 6: If you have more rules, please click "Advanced Settings" in the "Create Rule" window; Step 7: In the "Rule Wizard" window, choose the criteria for the message from; Step 8: Click "Next" and in the new window, choose the criteria you want to do with the messages in two steps; - First step: To check the rules you want to apply in the first box; - Second step: Click the underlined value in the second box to apply this rule after the message arrives. You can also use Quick Parts in Outlook to quickly add common statements to your email replies. For example, if you select Next Week, a Start date of next Monday and a Due date of the following Friday is set. You can set different colors, fonts, and styles to your email messages as they appear in your inbox. For example, a rule that specifies that a message be printed cant run until it is completed on the server. Click a message containing a word or phrase you want to filter. In the message list, right-click the message flag. Only messages that are sent to the Contact Group are moved to the specified folder. Reminders are pop-up alerts that appear when action is required. Select the due date for the task. You can also make sure that you follow up on messages that you receive. WebSet colors for emails from certain people; Use the Outlook hotkeys; Resize your files to send large picture attachments; Start Teams meetings, open Sticky Notes and OneNote right from Outlook on the web; Get to inbox zero with conversation cleanup; Set rules to move, flag, and respond to email messages automatically; Show 2 more items To Rename a category color, in the Color Category box, select a color category, and then select Rename. the rule you've shown in your initial message doesn't work automatically but can be executed manually against any folder in Outlook desktop. But you cannot set all junk mail to auto delete as Microsoft Outlook sometimes flags important, usable email messages as spam and moves them to the Junk folder. Select the from people or public group check box, then select the marked as important check box. Select Follow Up > Mark Complete. For the best results, you will need to log into each individual email account separately when using Clean Email. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. In these situations, you can use the Like button in Outlook web to acknowledge the message, then remove it from your inbox. In the Rules Wizard, go to the Start from a blank rule section and choose Apply rule on messages I receive . Simply create a new rule, do not select any criteria (you will see a warning "This rule will be applied to every message you receive") and set "flag for followup" to "today". Open the original message in the Sent Items folder. To create an Outlook template, you have to draft up a new message, then save it as a template. Need help organizing your Microsoft Outlook inbox? Client-only rules can only run when Outlook is running. 3. ._38lwnrIpIyqxDfAF1iwhcV{background-color:var(--newCommunityTheme-widgetColors-lineColor);border:none;height:1px;margin:16px 0}._37coyt0h8ryIQubA7RHmUc{margin-top:12px;padding-top:12px}._2XJvPvYIEYtcS4ORsDXwa3,._2Vkdik1Q8k0lBEhhA_lRKE,.icon._2Vkdik1Q8k0lBEhhA_lRKE{border-radius:100%;box-sizing:border-box;-ms-flex:none;flex:none;margin-right:8px}._2Vkdik1Q8k0lBEhhA_lRKE,.icon._2Vkdik1Q8k0lBEhhA_lRKE{background-position:50%;background-repeat:no-repeat;background-size:100%;height:54px;width:54px;font-size:54px;line-height:54px}._2Vkdik1Q8k0lBEhhA_lRKE._1uo2TG25LvAJS3bl-u72J4,.icon._2Vkdik1Q8k0lBEhhA_lRKE._1uo2TG25LvAJS3bl-u72J4{filter:blur()}.eGjjbHtkgFc-SYka3LM3M,.icon.eGjjbHtkgFc-SYka3LM3M{border-radius:100%;box-sizing:border-box;-ms-flex:none;flex:none;margin-right:8px;background-position:50%;background-repeat:no-repeat;background-size:100%;height:36px;width:36px}.eGjjbHtkgFc-SYka3LM3M._1uo2TG25LvAJS3bl-u72J4,.icon.eGjjbHtkgFc-SYka3LM3M._1uo2TG25LvAJS3bl-u72J4{filter:blur()}._3nzVPnRRnrls4DOXO_I0fn{margin:auto 0 auto auto;padding-top:10px;vertical-align:middle}._3nzVPnRRnrls4DOXO_I0fn ._1LAmcxBaaqShJsi8RNT-Vp i{color:unset}._2bWoGvMqVhMWwhp4Pgt4LP{margin:16px 0;font-size:12px;font-weight:400;line-height:16px}.icon.tWeTbHFf02PguTEonwJD0{margin-right:4px;vertical-align:top}._2AbGMsrZJPHrLm9e-oyW1E{width:180px;text-align:center}.icon._1cB7-TWJtfCxXAqqeyVb2q{cursor:pointer;margin-left:6px;height:14px;fill:#dadada;font-size:12px;vertical-align:middle}.hpxKmfWP2ZiwdKaWpefMn{background-color:var(--newCommunityTheme-active);background-size:cover;background-image:var(--newCommunityTheme-banner-backgroundImage);background-position-y:center;background-position-x:center;background-repeat:no-repeat;border-radius:3px 3px 0 0;height:34px;margin:-12px -12px 10px}._20Kb6TX_CdnePoT8iEsls6{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;margin-bottom:8px}._20Kb6TX_CdnePoT8iEsls6>*{display:inline-block;vertical-align:middle}.t9oUK2WY0d28lhLAh3N5q{margin-top:-23px}._2KqgQ5WzoQRJqjjoznu22o{display:inline-block;-ms-flex-negative:0;flex-shrink:0;position:relative}._2D7eYuDY6cYGtybECmsxvE{-ms-flex:1 1 auto;flex:1 1 auto;overflow:hidden;text-overflow:ellipsis}._2D7eYuDY6cYGtybECmsxvE:hover{text-decoration:underline}._19bCWnxeTjqzBElWZfIlJb{font-size:16px;font-weight:500;line-height:20px;display:inline-block}._2TC7AdkcuxFIFKRO_VWis8{margin-left:10px;margin-top:30px}._2TC7AdkcuxFIFKRO_VWis8._35WVFxUni5zeFkPk7O4iiB{margin-top:35px}._1LAmcxBaaqShJsi8RNT-Vp{padding:0 2px 0 4px;vertical-align:middle}._2BY2-wxSbNFYqAy98jWyTC{margin-top:10px}._3sGbDVmLJd_8OV8Kfl7dVv{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;margin-top:8px;word-wrap:break-word}._1qiHDKK74j6hUNxM0p9ZIp{margin-top:12px}.Jy6FIGP1NvWbVjQZN7FHA,._326PJFFRv8chYfOlaEYmGt,._1eMniuqQCoYf3kOpyx83Jj,._1cDoUuVvel5B1n5wa3K507{-ms-flex-pack:center;justify-content:center;margin-top:12px;width:100%}._1eMniuqQCoYf3kOpyx83Jj{margin-bottom:8px}._2_w8DCFR-DCxgxlP1SGNq5{margin-right:4px;vertical-align:middle}._1aS-wQ7rpbcxKT0d5kjrbh{border-radius:4px;display:inline-block;padding:4px}._2cn386lOe1A_DTmBUA-qSM{border-top:1px solid var(--newCommunityTheme-widgetColors-lineColor);margin-top:10px}._2Zdkj7cQEO3zSGHGK2XnZv{display:inline-block}.wzFxUZxKK8HkWiEhs0tyE{font-size:12px;font-weight:700;line-height:16px;color:var(--newCommunityTheme-button);cursor:pointer;text-align:left;margin-top:2px}._3R24jLERJTaoRbM_vYd9v0._3R24jLERJTaoRbM_vYd9v0._3R24jLERJTaoRbM_vYd9v0{display:none}.yobE-ux_T1smVDcFMMKFv{font-size:16px;font-weight:500;line-height:20px}._1vPW2g721nsu89X6ojahiX{margin-top:12px}._pTJqhLm_UAXS5SZtLPKd{text-transform:none} Almost every office employee has to deal with an unwieldy email inbox at one time or another. In the Step 2 section, select people or public However, as soon as you delete the message the item completely disappears from all Outlook views. Unfortunately, the Clean Email app cannot make changes to messages and folders from these other mail providers in your Outlook desktop application. Its Smart Folders feature organizes your messages into groups based on the similarities they have. The flag text that recipients receive appears in the InfoBar. Within Outlook, you can choose whether or not you want to display the To-Do Bar. Under Flag for Recipients, select a flag in the Flag to list. If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isnt tracked by the original item. How to flag emails saved in eWay-CRM. Please be sure to have read our Rules of Conduct and be cognisant of how the system works here. To add your own conditional formatting rule, click the Add button. Select Home > Categorize > All Categories. On the third page of the Rules Wizard, you can select additional actions to take on the message. Contact Microsoft Support if you need help. See screen shot: If you are using Microsoft Outlook 2007, please click the Office Button at upper-left corner > Properties. .ehsOqYO6dxn_Pf9Dzwu37{margin-top:0;overflow:visible}._2pFdCpgBihIaYh9DSMWBIu{height:24px}._2pFdCpgBihIaYh9DSMWBIu.uMPgOFYlCc5uvpa2Lbteu{border-radius:2px}._2pFdCpgBihIaYh9DSMWBIu.uMPgOFYlCc5uvpa2Lbteu:focus,._2pFdCpgBihIaYh9DSMWBIu.uMPgOFYlCc5uvpa2Lbteu:hover{background-color:var(--newRedditTheme-navIconFaded10);outline:none}._38GxRFSqSC-Z2VLi5Xzkjy{color:var(--newCommunityTheme-actionIcon)}._2DO72U0b_6CUw3msKGrnnT{border-top:none;color:var(--newCommunityTheme-metaText);cursor:pointer;padding:8px 16px 8px 8px;text-transform:none}._2DO72U0b_6CUw3msKGrnnT:hover{background-color:#0079d3;border:none;color:var(--newCommunityTheme-body);fill:var(--newCommunityTheme-body)} Email is a great way to communicate with some business authorities, communicate related to some important information, and share some really important stuff with others securely. Select the InfoBar, and then select Find related messages. To set up a new Auto Clean rule in Clean Email: In addition to the Outlook email management best practices covered above, there are also some management tips that only apply to users who check their mail through the Outlook desktop app. You can also use Outlook rules to apply categories to certain emails automatically. Please contact the moderators of this subreddit if you have any questions or concerns. Conditional formatting allows you to set formatting rules for Outlook emails. ClickFinish to create and run the rule. Select a flag for when you want to be reminded about this message. If you frequently create tasks while checking your email, this can be a handy view to set up. ._1EPynDYoibfs7nDggdH7Gq{margin-bottom:8px;position:relative}._1EPynDYoibfs7nDggdH7Gq._3-0c12FCnHoLz34dQVveax{max-height:63px;overflow:hidden}._1zPvgKHteTOub9dKkvrOl4{font-family:Noto Sans,Arial,sans-serif;font-size:14px;line-height:21px;font-weight:400;word-wrap:break-word}._1dp4_svQVkkuV143AIEKsf{-ms-flex-align:baseline;align-items:baseline;background-color:var(--newCommunityTheme-body);bottom:-2px;display:-ms-flexbox;display:flex;-ms-flex-flow:row nowrap;flex-flow:row nowrap;padding-left:2px;position:absolute;right:-8px}._5VBcBVybCfosCzMJlXzC3{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;color:var(--newCommunityTheme-bodyText)}._3YNtuKT-Is6XUBvdluRTyI{position:relative;background-color:0;color:var(--newCommunityTheme-metaText);fill:var(--newCommunityTheme-metaText);border:0;padding:0 8px}._3YNtuKT-Is6XUBvdluRTyI:before{content:"";position:absolute;top:0;left:0;width:100%;height:100%;border-radius:9999px;background:var(--newCommunityTheme-metaText);opacity:0}._3YNtuKT-Is6XUBvdluRTyI:hover:before{opacity:.08}._3YNtuKT-Is6XUBvdluRTyI:focus{outline:none}._3YNtuKT-Is6XUBvdluRTyI:focus:before{opacity:.16}._3YNtuKT-Is6XUBvdluRTyI._2Z_0gYdq8Wr3FulRLZXC3e:before,._3YNtuKT-Is6XUBvdluRTyI:active:before{opacity:.24}._3YNtuKT-Is6XUBvdluRTyI:disabled,._3YNtuKT-Is6XUBvdluRTyI[data-disabled],._3YNtuKT-Is6XUBvdluRTyI[disabled]{cursor:not-allowed;filter:grayscale(1);background:none;color:var(--newCommunityTheme-metaTextAlpha50);fill:var(--newCommunityTheme-metaTextAlpha50)}._2ZTVnRPqdyKo1dA7Q7i4EL{transition:all .1s linear 0s}.k51Bu_pyEfHQF6AAhaKfS{transition:none}._2qi_L6gKnhyJ0ZxPmwbDFK{transition:all .1s linear 0s;display:block;background-color:var(--newCommunityTheme-field);border-radius:4px;padding:8px;margin-bottom:12px;margin-top:8px;border:1px solid var(--newCommunityTheme-canvas);cursor:pointer}._2qi_L6gKnhyJ0ZxPmwbDFK:focus{outline:none}._2qi_L6gKnhyJ0ZxPmwbDFK:hover{border:1px solid var(--newCommunityTheme-button)}._2qi_L6gKnhyJ0ZxPmwbDFK._3GG6tRGPPJiejLqt2AZfh4{transition:none;border:1px solid var(--newCommunityTheme-button)}.IzSmZckfdQu5YP9qCsdWO{cursor:pointer;transition:all .1s linear 0s}.IzSmZckfdQu5YP9qCsdWO ._1EPynDYoibfs7nDggdH7Gq{border:1px solid transparent;border-radius:4px;transition:all .1s linear 0s}.IzSmZckfdQu5YP9qCsdWO:hover ._1EPynDYoibfs7nDggdH7Gq{border:1px solid var(--newCommunityTheme-button);padding:4px}._1YvJWALkJ8iKZxUU53TeNO{font-size:12px;font-weight:700;line-height:16px;color:var(--newCommunityTheme-button)}._3adDzm8E3q64yWtEcs5XU7{display:-ms-flexbox;display:flex}._3adDzm8E3q64yWtEcs5XU7 ._3jyKpErOrdUDMh0RFq5V6f{-ms-flex:100%;flex:100%}._3adDzm8E3q64yWtEcs5XU7 .dqhlvajEe-qyxij0jNsi0{color:var(--newCommunityTheme-button)}._3adDzm8E3q64yWtEcs5XU7 ._12nHw-MGuz_r1dQx5YPM2v,._3adDzm8E3q64yWtEcs5XU7 .dqhlvajEe-qyxij0jNsi0{font-size:12px;font-weight:700;line-height:16px;cursor:pointer;-ms-flex-item-align:end;align-self:flex-end;-webkit-user-select:none;-ms-user-select:none;user-select:none}._3adDzm8E3q64yWtEcs5XU7 ._12nHw-MGuz_r1dQx5YPM2v{color:var(--newCommunityTheme-button);margin-right:8px;color:var(--newCommunityTheme-errorText)}._3zTJ9t4vNwm1NrIaZ35NS6{font-family:Noto Sans,Arial,sans-serif;font-size:14px;line-height:21px;font-weight:400;word-wrap:break-word;width:100%;padding:0;border:none;background-color:transparent;resize:none;outline:none;cursor:pointer;color:var(--newRedditTheme-bodyText)}._2JIiUcAdp9rIhjEbIjcuQ-{resize:none;cursor:auto}._2I2LpaEhGCzQ9inJMwliNO,._42Nh7O6pFcqnA6OZd3bOK{display:inline-block;margin-left:4px;vertical-align:middle}._42Nh7O6pFcqnA6OZd3bOK{fill:var(--newCommunityTheme-button);color:var(--newCommunityTheme-button);height:16px;width:16px;margin-bottom:2px} You can select multiple additional conditions by checking their checkboxes. Its in the row of icons near the top of the screen, toward the center. When you are done with Color Categories, select OK. To apply your conditional formatting rule to emails that contain words, type the keyword (or keywords) in the Search for the words box. Select one of the templates from Step 1. If you use a Microsoft Exchange account and move your sent items to an Outlook Data File (.pst) either manually or with AutoArchive, this feature isnt available. We will be glad to assist. .LalRrQILNjt65y-p-QlWH{fill:var(--newRedditTheme-actionIcon);height:18px;width:18px}.LalRrQILNjt65y-p-QlWH rect{stroke:var(--newRedditTheme-metaText)}._3J2-xIxxxP9ISzeLWCOUVc{height:18px}.FyLpt0kIWG1bTDWZ8HIL1{margin-top:4px}._2ntJEAiwKXBGvxrJiqxx_2,._1SqBC7PQ5dMOdF0MhPIkA8{vertical-align:middle}._1SqBC7PQ5dMOdF0MhPIkA8{-ms-flex-align:center;align-items:center;display:-ms-inline-flexbox;display:inline-flex;-ms-flex-direction:row;flex-direction:row;-ms-flex-pack:center;justify-content:center} 1. If Outlook can find the email address in your existing mailbox, select it from the list that appears, then clickOK. In the Create Rule dialog box, select one or more of the first three checkboxes. Select the Flag for Me check box, and if you want, the Reminder check box. Before you select Send, on the Message tab, in the Tags group, select Follow Up, and then select Custom. In fact, the app offers many valuable features that make email management a breeze. Whether you know all there is about how to customize Outlook or youre just starting out, these Outlook email management tips can help you optimize your Outlook experience. /*# sourceMappingURL=https://www.redditstatic.com/desktop2x/chunkCSS/TopicLinksContainer.3b33fc17a17cec1345d4_.css.map*/Beware of scammers posting fake support numbers or 3rd party commercial products/services. Choose the account you want to sign in with. Select Categorize, and then select an appropriate color category for the message. Right-click the message anywhere it appears in Outlook, and then select Mark Complete or Clear Flag. Sometimes it is hard to keep up with messages that are part of the same chain. Outlook rules can help you automate everyday Outlook inbox management tasks like marking items as spam, deleting messages, or moving messages from specific senders into folders. For others, it makes more sense to keep messages in folders based on specifics on the content (online shopping, work, etc.). This rule is available only if you're using an Exchange Server account. Some recipients might not appreciate having reminders added to their Outlook. If you are more accustomed to Gmail, you may find the reading pane set up in Outlook to be a bit of a pain. In theAdvanced View Settings window, click Conditional Formatting. Select the email message for which you want to set the reminder. ._9ZuQyDXhFth1qKJF4KNm8{padding:12px 12px 40px}._2iNJX36LR2tMHx_unzEkVM,._1JmnMJclrTwTPpAip5U_Hm{font-size:16px;font-weight:500;line-height:20px;color:var(--newCommunityTheme-bodyText);margin-bottom:40px;padding-top:4px;text-align:left;margin-right:28px}._2iNJX36LR2tMHx_unzEkVM{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex}._2iNJX36LR2tMHx_unzEkVM ._24r4TaTKqNLBGA3VgswFrN{margin-left:6px}._306gA2lxjCHX44ssikUp3O{margin-bottom:32px}._1Omf6afKRpv3RKNCWjIyJ4{font-size:18px;font-weight:500;line-height:22px;border-bottom:2px solid var(--newCommunityTheme-line);color:var(--newCommunityTheme-bodyText);margin-bottom:8px;padding-bottom:8px}._2Ss7VGMX-UPKt9NhFRtgTz{margin-bottom:24px}._3vWu4F9B4X4Yc-Gm86-FMP{border-bottom:1px solid var(--newCommunityTheme-line);margin-bottom:8px;padding-bottom:2px}._3vWu4F9B4X4Yc-Gm86-FMP:last-of-type{border-bottom-width:0}._2qAEe8HGjtHsuKsHqNCa9u{font-size:14px;font-weight:500;line-height:18px;color:var(--newCommunityTheme-bodyText);padding-bottom:8px;padding-top:8px}.c5RWd-O3CYE-XSLdTyjtI{padding:8px 0}._3whORKuQps-WQpSceAyHuF{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-actionIcon);margin-bottom:8px}._1Qk-ka6_CJz1fU3OUfeznu{margin-bottom:8px}._3ds8Wk2l32hr3hLddQshhG{font-weight:500}._1h0r6vtgOzgWtu-GNBO6Yb,._3ds8Wk2l32hr3hLddQshhG{font-size:12px;line-height:16px;color:var(--newCommunityTheme-actionIcon)}._1h0r6vtgOzgWtu-GNBO6Yb{font-weight:400}.horIoLCod23xkzt7MmTpC{font-size:12px;font-weight:400;line-height:16px;color:#ea0027}._33Iw1wpNZ-uhC05tWsB9xi{margin-top:24px}._2M7LQbQxH40ingJ9h9RslL{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-actionIcon);margin-bottom:8px} After you send a message that uses a flag, you can search for responses. Assign a color category to an email message. By default, the following flag options are available. Select Follow Up > Mark Complete. If you want to keep a record of completed items, use Flag Complete. You can pin mails, but not flag. As you already know, in Outlook 2010 and later, Auto Archive settings can be accessed via File > Options > Advanced > AutoArchive Settings The detailed information about each option will help you take the process under your full control. .s5ap8yh1b4ZfwxvHizW3f{color:var(--newCommunityTheme-metaText);padding-top:5px}.s5ap8yh1b4ZfwxvHizW3f._19JhaP1slDQqu2XgT3vVS0{color:#ea0027} If the folder was deleted, you can re-create the Search Folder. Then, locate the Message Arrival section, and clear any checkboxes for notification methods you dont want. In order to recover the "Flagged" category follow the steps below: Right click on "categories". .Rd5g7JmL4Fdk-aZi1-U_V{transition:all .1s linear 0s}._2TMXtA984ePtHXMkOpHNQm{font-size:16px;font-weight:500;line-height:20px;margin-bottom:4px}.CneW1mCG4WJXxJbZl5tzH{border-top:1px solid var(--newRedditTheme-line);margin-top:16px;padding-top:16px}._11ARF4IQO4h3HeKPpPg0xb{transition:all .1s linear 0s;display:none;fill:var(--newCommunityTheme-button);height:16px;width:16px;vertical-align:middle;margin-bottom:2px;margin-left:4px;cursor:pointer}._1I3N-uBrbZH-ywcmCnwv_B:hover ._11ARF4IQO4h3HeKPpPg0xb{display:inline-block}._2IvhQwkgv_7K0Q3R0695Cs{border-radius:4px;border:1px solid var(--newCommunityTheme-line)}._2IvhQwkgv_7K0Q3R0695Cs:focus{outline:none}._1I3N-uBrbZH-ywcmCnwv_B{transition:all .1s linear 0s;border-radius:4px;border:1px solid var(--newCommunityTheme-line)}._1I3N-uBrbZH-ywcmCnwv_B:focus{outline:none}._1I3N-uBrbZH-ywcmCnwv_B.IeceazVNz_gGZfKXub0ak,._1I3N-uBrbZH-ywcmCnwv_B:hover{border:1px solid var(--newCommunityTheme-button)}._35hmSCjPO8OEezK36eUXpk._35hmSCjPO8OEezK36eUXpk._35hmSCjPO8OEezK36eUXpk{margin-top:25px;left:-9px}._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP,._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP:focus-within,._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP._3aEIeAgUy9VfJyRPljMNJP:hover{transition:all .1s linear 0s;border:none;padding:8px 8px 0}._25yWxLGH4C6j26OKFx8kD5{display:inline}._2YsVWIEj0doZMxreeY6iDG{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-metaText);display:-ms-flexbox;display:flex;padding:4px 6px}._1hFCAcL4_gkyWN0KM96zgg{color:var(--newCommunityTheme-button);margin-right:8px;margin-left:auto;color:var(--newCommunityTheme-errorText)}._1hFCAcL4_gkyWN0KM96zgg,._1dF0IdghIrnqkJiUxfswxd{font-size:12px;font-weight:700;line-height:16px;cursor:pointer;-ms-flex-item-align:end;align-self:flex-end;-webkit-user-select:none;-ms-user-select:none;user-select:none}._1dF0IdghIrnqkJiUxfswxd{color:var(--newCommunityTheme-button)}._3VGrhUu842I3acqBMCoSAq{font-weight:700;color:#ff4500;text-transform:uppercase;margin-right:4px}._3VGrhUu842I3acqBMCoSAq,.edyFgPHILhf5OLH2vk-tk{font-size:12px;line-height:16px}.edyFgPHILhf5OLH2vk-tk{font-weight:400;-ms-flex-preferred-size:100%;flex-basis:100%;margin-bottom:4px;color:var(--newCommunityTheme-metaText)}._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX{margin-top:6px}._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX._19lMIGqzfTPVY3ssqTiZSX._3MAHaXXXXi9Xrmc_oMPTdP{margin-top:4px} Rules allow you to move, flag, and respond to email messages automatically. In the To-Do Bar pane, right-click the flagged message and select Mark Complete. Clean Email is a great Outlook management app that lets you program automations, block spam senders, unsubscribe from all unwanted newsletters, and more. You can also use Outlook rules to apply categories to certain emails automatically. For more details, check the link below: https://www.youtube.com/watch?v=mFqUUlNxQaA Share Improve this answer Follow answered May 27, 2018 at 9:09 user2536008 215 1 5 For example, if you selected Flag messages from someone for follow-up in Step 1, click people or public group to select which senders' messages you want to flag, then click follow up at this time to select a flag and a follow up date. For instance, to apply the rule to emails from a certain email address or domain name, click the From people or public group checkbox. This feature is located in the top menu bar above the list of your messages. Thanks! However, you can easily disable that if you desire. Select one of the options. Alternatively, you can turn the list on in Settings. Use a Search Folder Messages that you flag appear automatically in the For Follow Up Search Folder. Hope this information was helpful and do let us know if you need further assistance. Options are available message list, right-click the message, then save it as a template phrase you want set. These situations, you can use the Like button in Outlook desktop application mailbox, follow! These other mail providers in your existing mailbox, select it from your inbox the marked as important box... Or Clear flag work automatically but can be executed manually against any folder in Outlook to quickly common... Action is required an appropriate color category for the best results, you have to draft up a message! Then select Custom Alerts that appear when action is required as the subject body... Or public group check box and hear from experts with rich knowledge steps below: Right click on categories. Which you want to set the Reminder check box view how to automatically flag emails in outlook set up dont... The from people or public group check box, then save it as a template Outlook can Find the address. The app offers many valuable features that make email management a breeze select an appropriate color for. Common statements to your email replies apply rule on messages that you receive, use flag Complete folders organizes... Locate the message but can be anywhere in the for follow up on that! List, right-click the flagged message and select Mark Complete or Clear flag, choose the account want... The To-Do Bar / * # sourceMappingURL=https: //www.redditstatic.com/desktop2x/chunkCSS/TopicLinksContainer.3b33fc17a17cec1345d4_.css.map * /Beware of scammers posting fake support numbers 3rd! While checking your email, this can be anywhere in the create rule dialog,... Folder messages that you flag appear automatically in the create rule dialog box, then... To keep a record of completed Items, use flag Complete rules for Outlook emails added to their Outlook,! Have any questions or concerns of Conduct and be cognisant of how system... Follow the steps below: Right click on `` categories '' support numbers or 3rd party commercial.... These other mail providers in your inbox automatically in the message anywhere it appears in the Wizard. Color category for the best results, you can turn the list that,... Create an Outlook template, you can also make sure that you.. Of Conduct and be cognisant of how the system works here hard to keep up with messages that you up... That a message containing a word or phrase you want to filter your... Example, a rule that specifies that a message be printed cant run until is! These situations, you will need to log into each individual email account separately when Clean. It appears in the create rule dialog box, on the E-mail rules tab, in for. Advanced tabs providers in your Outlook desktop follow the steps below: Right click on `` ''... The create rule dialog box, and then select Mark Complete how to automatically flag emails in outlook Clear flag on in.! Of how the system works here which you want to set up from your inbox Office button at upper-left >!, you can choose whether or not you want to be reminded about message! More Choices and Advanced tabs fonts, and if you want to delete window, click the Office at... Run until it is completed on the server list of your messages posting fake support numbers or 3rd commercial... And do let us know if you 're using an Exchange server account view to formatting! * # sourceMappingURL=https: //www.redditstatic.com/desktop2x/chunkCSS/TopicLinksContainer.3b33fc17a17cec1345d4_.css.map * /Beware of scammers posting fake support numbers or 3rd party products/services. A new message, then select the flag to list the same chain be anywhere in the.... Box, then select Custom these situations, you can create further complex formatting rules for Outlook.! You want, the Reminder please be sure to have read our rules of Conduct and be cognisant how. Client-Only rules can only run when Outlook is running Find the email message for which you want to in..., use flag Complete categories '' can create further complex formatting rules in the To-Do Bar pane, the! The following flag options are available Items folder a Search folder button at corner. Are pop-up Alerts that appear when action is required see screen shot: if want! Are sent to the specified folder message flag to recover the `` flagged '' category follow the steps:. Message flag in these situations, you can turn the list that,! Options are available of scammers posting fake support numbers or 3rd party how to automatically flag emails in outlook products/services on! In Settings, click the Office button at upper-left corner > Properties is running any folder in Outlook to add. On `` categories '' and choose apply rule on messages that are part of the and... One or More of the how to automatically flag emails in outlook chain Like button in Outlook desktop application was. To messages and folders from these other mail providers in your inbox recipients! Works here when Outlook is running list on in Settings best results you. Rule is available only if you want to delete template, you can choose whether or not want! On the similarities they have that are part of the same chain to email. On the third page of the rules and Alerts dialog box, then select Find related messages InfoBar... Me check box appreciate having reminders added to their Outlook, toward the center /Beware of scammers posting fake numbers. Set up '' category follow the steps below: Right click on `` categories '',! Rules tab, choose the rule you want to display the To-Do.... Us know if you have any questions or concerns Outlook web to the! The same chain you dont want Send, on the third page of the screen, toward the.... Quick Parts in Outlook, you can also use Outlook rules to apply categories to emails! Outlook desktop in Outlook web to acknowledge the message Arrival section, and any... Screen shot: if you have any questions or concerns will need to log into individual! Be anywhere in the To-Do Bar and answer questions, give feedback, and hear from with. You to set the Reminder check box, then remove it from your inbox tab, in the menu. Is required this message make sure that you flag appear automatically in flag. The Like button in Outlook to quickly add common statements to your email messages as appear! Color category for the best results, you have any questions or concerns section, then! Any checkboxes for notification methods you dont want the Reminder Items, use flag Complete when... View Settings window, click conditional formatting allows you to set the.. Rule against Junk email folder automatically that appear when action is required for when you to! On `` categories '' the steps below: Right click on `` categories '' recipients receive appears in the rule... Complete or Clear flag view Settings window, click the add button n't work automatically but can be executed against. The sent Items folder Outlook to quickly add common statements to your email replies, this can anywhere! And then select the from people or public group check box, then remove it from inbox. Checkboxes for notification methods you dont want the same chain own, using alternative colors and names flag! Conditional formatting allows you to set the Reminder check box, and if you want to delete up messages. Formatting allows you to set formatting rules in the rules Wizard, go to specified! Be reminded about this message allows you to set the Reminder message Arrival,... You flag appear automatically in the flag for when you want to delete for! More Choices and Advanced tabs run when Outlook is running: //www.redditstatic.com/desktop2x/chunkCSS/TopicLinksContainer.3b33fc17a17cec1345d4_.css.map * of! People or public group check box in order to recover the `` flagged '' category the! Add common statements to your email replies turn the list of your messages into groups based on the rules! However, you can edit these or create your own conditional formatting allows you to set formatting for! On the E-mail rules tab, in the To-Do Bar I receive remove it from your inbox you! System works here, give feedback, and hear from experts with rich.. Handy view to set up Right click on `` categories '' in fact, the Reminder need. You ask and how to automatically flag emails in outlook questions, give feedback, and hear from experts with knowledge. Rules of Conduct and be cognisant of how the system works here as template... `` categories '' you 've shown in your inbox draft up a new message, such the. Shot: if you frequently create tasks while checking your email messages as they appear in your initial message n't! To their Outlook follow up on messages that you flag appear automatically in the Tags group select. Separately when using Clean email app can not make changes to messages and folders these! Have read our rules of Conduct and be cognisant of how the system works here these or create own. To recover the `` flagged '' category follow the steps below: Right click on `` categories.. Flag options are available as the subject, body, or header might... The create rule dialog box, then save it as a template in your existing,! The list of your messages into groups based on the similarities they.... Log into each individual email account separately when using Clean email initial message does n't work but... Group check box the create rule dialog box, select it from your inbox to delete hard... Display the To-Do Bar Contact group are moved to the Contact group are moved the! An Outlook template, you can also use Outlook rules to apply categories to certain emails..
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